The Fileshare System -There are three main pages that were setup for this system.  In this help file, these pages will be referred to as 1) the home page, 2) the login page, and 3) the file area.

 

·          The Home Page (http://btdatashare.btboces.org) *notice that use of ‘www’ is not allowed

This is the first page visited when ‘http://btdatashare.btboces.org’ is typed into your web browser.  This page was added to the Fileshare system as an easier way to access the login page.  It contains the link to the login page, other useful links to BOCES supported services, and other helpful information about these services.

• The Login Page

This is the page that you have to type in your login ID and password in order to access the Fileshare system.  This page may contain other helpful information specifically about the Fileshare system.  You may bookmark this page is you wish to bypass the Home Page.  (However, this may cause you to miss important information that we have posted on the Home Page.)

• The File Area

This is the page you will see after you log in.  You begin in your root directory and can navigate the folders and files that you have access to from this page.  (See following directions for functionality of this page.)

 

Fileshare Setup

 

• Root Directory

Fileshare designates this as the ‘HOME’ folder.  The user will see a list of folders that they have access to. The most common folders are named DATA_TO_BOCES, DATA_FROM_BOCES, and REPORTS.

• Access
  The user will only be able to upload files to folders which they have write permissions to. (See the 'About File Permissions' section below for more details.)
• Navigating
  To change your working directory click on the name of the folder you want to open. The folder will become your working directory from which you can upload and download files. You will now see any files and/or subfolders located in this directory.  You can also use a link from your clickable directory path to navigate.

 

Using Fileshare

 

• Creating folders ¹
  Enter the name of the folder you wish to create and click [New Folder].  
• Uploading files ¹ ²
  Browse to the working directory you want to upload to. Click [Upload] to upload a file from your local computer. A popup window will appear. Browse your computer folders to the file you want to upload. Select/open the file and click the upload button. When the file is finished uploading, you will see a message confirming this. If you are finished uploading, click the 'close window' button.
• Downloading files ²
  Browse to the working directory you want to download from.
    Either
      Select a file by clicking the check box to the left of the file name. Then click [Download].
    Or
      Simply click on the icon to the left of the file name
  A popup window appears. Click the file's link to download. A new popup window will appear. Click the 'Save' button then browse to the folder on your computer that you want to download the file to. Click 'Save' again. You will get a confirmation when the download is complete.
• Viewing owners and permissions of files and folders
  Each file or folder shows its Owner, Group, and the Permissions of the file.
• Viewing Info of files and folders
  Select a file or folder and click [Info].

 

 

¹ Write access permissions needed

² Uploading/Downloading will automatically notify appropriate contact by email

 

About File Permissions

The following information is provided on any file or folder:

• Name - The name of the file or folder
• Type - Whether it is a file or folder
• Size - The size of the file or folder
• Last Modified - Date the file or folder was last modified

 

The following permissions are also displayed:

• Owner - the owner of the file or folder
• Group - the group the file or folder belongs to
• Owner (name) can: - the permissions of the owner
• Group (name) can: - the permissions of the group
• World can: - the permissions of all other users

Owners and admins can make changes to the permissions of a file or folder on the Info screen. Click [Save Changes] when finished.

Every file or folder has "permissions" that determine the ability of users to read, write, delete or modify the file. These permissions are characterized by the following:

o                                Ownership - the owner of the file.

o                                Group - the group of the file.

o                                Mode - a set of six settings that determine the (1) read and (2) write rights of the owner of the file, the (3) read and (4) write rights of users that belong to the file's group, and the (5) read and (6) write rights of all other users.

The Mode
The six mode settings (see above) are written as six characters divided into three sets of two character pairs. Each pair is separated from the next with a dash (the separation dashes are ignored).

Read access is represented with an r. Write access is represented with a w. No-read or no-write access is represented with a dash. For example:

rw-rw-rw means the file owner, members of the file's group, and all others can read and write to the file.

rw-rw--- means the file owner and members of the file's group can read and write to the file, but all others can neither read nor write to it.

rw-rw-r- means everyone can read and write to the file but users other than those in the file's group or the file's owner cannot write to the file.

rw------ means the file owner can read and write to the file but everyone else cannot.

 

File permissions can be changed by users who have both read and write access to a file, by selecting a file or folder and clicking [Info].

The rights dictated by these file permissions can only be bypassed by the admin, who can read and write to all files.

 

For more information please call 607-757-3007.